✅Event Prep Checklist

Hosting a Salon? Check out the Salon Guide here

1. Decide a date and time for the event. Be sure it's 3+ weeks out from now.

2. Request a location for your event: Room Reservations

   1. Need guidance? Have questions? Message Ops by posting in the Operations Channel. Be sure to @Operations Team.

3. Determine what supplies you need for the event. There's even free campus Rentals & Checkout services for some items. If we need to order items, share the items and links with Finance by posting in the Finance Channel. Be sure to @Finance Team.

   1. In order to buy items, Finance must request the P-Card 1.5 weeks before the purchase date. This means you'll likely need to make the request 2-3 weeks before the event.

4. Request graphics from Marketing & Design by posting in the Marketing Channel. Be sure to @Marketing + Design Team.

   1. Include date, time, location, description of the event, and what visuals/aesthetic/vibe you want from the graphics. Do this at least 2 weeks in advance.

   2. Work with Marketing to determine when this event will appear on Instagram, Facebook, Bluesky, X (formerly Twitter), etc.

5. Request a BeInvolved update, website update, and ticketing link from Technical Production by posting in the Production Channel. Be sure to @Production Team.

   1. Include date, time, location, and a description of the event. Consider that Production will need Marketing's graphics for BeInvolved/the website.... and Marketing will need Production's ticketing link. Work in advance on this one, too.

   2. Inform Technical Production of any audio, presentation, video recording, live streaming, or stage design needs for your event.

   3. Work with Technical Production if you'd like an email blast to our emailing list

6. Tell Membership and Engagement to promote your event at tabling and installations by posting in the Membership and Engagement Channels, respectively. Be sure to @mention each of them.