📅General Schedule for Finance

• Summer

  • Meet with the exec board a few times o Solidify a theme

  • Have each exec member interpret what the theme means to them

• August/1st Week September

  • Advertise TED

  • Host Info Sessions

  • Release Application for New Members

  • Note: think about how many members you want on the finance team before you start recruiting

• 2nd Week September

  • New Member Interviews

  • I can’t remember exactly, but I think sometime around here I submitted a budget to Luddy

• 3rd Week September

  • Hold All-Staff with New & Old Members

• 4th Week September/1st Week October

  • Contact OVPR

• 2nd/3rd Week of October

  • Know how many speakers we’ll have

    • Try not to deviate too far from this initial number

    • It’s easier to adjust for less speakers than more

• End of October/1st Week November o Submit IUFB Application

  • Submit HHC Application

  • Submit RHA Application

  • Reach out to corporate sponsors (or their campus ambassadors)

• 2nd–4th Week November

  • Compile list of local businesses you want to reach out to, begin reaching out to them using a "partnership package” document

  • Not really your job, but just so you know, we should (hopefully) be booking hotels and flights in this time

• 1st Week January

  • Reconnect with local partners, make sure they are happy and you are happy

  • Ditto for corporate sponsors

• 2nd–4th Week January

  • Maintain these relationships

  • I think Luddy asked for our budget again during this time

• February

  • Make sure everything is ordered for conference

  • Finish all the BCT paperwork and review all their additional charges

• Conference Week February

  • Acquire the p-card for multiple days

  • This requires express permission from Karen and Luddy so let them know that you’ll be doing this at least at the beginning of February

• 1st Week March

  • Collect all the reimbursement information from speakers and get this process started

• End of April

  • Submit all necessary paperwork to IUFB

  • Submit all necessary paperwork to HHC

  • Note: you will have to email both of these organizations to receive an extension