Karen!!! & Luddy

Karen

Karen is very nice and extremely hardworking... meet with her/president once per month!
She basically never remembered me (once I saw her 3 times in 5 days and each time, she forgot me)
- It’s incredibly important that she does know (and remembers) you though. If you have a good/trusting relationship with her, she’ll be more likely to forgive you when something (inevitably) goes wrong, or you want something done last minute
- Meet with her once before the semester ends
- Next year, try to meet her at least once a month, even invite her to a coffee or something!
- (Reece:) Karen is amazing! She's super chatty and just wants to get to know the students she's supporting. She's chill, easy going, and has lots of tea. Definitely drop by her office, even if you don't have anything you need! She loves when students check in to see how she's doing with no pretext.
Karen is always very busy, do your best to give her 1.5-2 weeks in advance for whatever you need
- This means your board will need to have everything sorted prior to this. Definitely inform of this constraint early in the year and keep bringing up how important it is that you get any requests early enough to give Karen time
Side note: Tiana is someone I’ve never interacted with, but is extremely crucial to this TEDx, Luddy, Karen dynamic
- Tiana is Karen’s boss (and is a girl boss in general -Reece)
- She is a great connection to have for all things Luddy/Funding/TEDx related
- If for some reason you ever need money from Luddy, ask Karen to introduce you to Tiana
- Tiana (and Karen) love TEDx because we increase the social aspect of Luddy, more than likely she’ll be able to help in some way
I spoke to Karen recently and she said she prefers to be contacted from your personal IU email so that she can match the name with the request
- Try to cc the TED email on every email you send her so that there is more transparency for everyone

Luddy

Luddy is not the easiest to work with
They consistently change their rules and make it difficult to get things done quickly (think a lot of red tape). This is both because the school is growing and bc IU keeps changing their policy
Just really try to plan ahead and give yourself 2 weeks to accomplish any task with them
Luddy Makerspace
- If you/Technical Production ever get anything made here, you can bill directly to the TEDx account (because we’re in Luddy, Makerspace is in Luddy, you get it)
Wells Library Plotter Printer
- Only takes CrimsonCash
- Will have to load P-card money onto someone’s card o Get Karen’s express permission before doing this, or just email her and have her do it
- To do this, you just need the person’s Student ID and IU username o Note: there is a $2.50 processing fee you can’t get around
Each semester Luddy asks for a budget
- Since TEDx runs on a yearly system, I just put together a budget for the full year and sent it to them each semester (emphasizing that the budget was for the year)

The TEDx Bank Account

All of the money we receive goes to a general Luddy account
Generally, whoever deposits the money is supposed to select the correct sub-account so that Karen knows it’s our money
- Sometimes they forget to do this *cough RHA cough*
Whenever you expect a deposit, let Karen know who to expect it from, why we’re receiving it, and the quantity to expect
That way she can verify we receive it and move it into the correct sub-account if they misplace it

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Last updated 10 months ago

Karen

Karen is very nice and extremely hardworking... meet with her/president once per month!

She basically never remembered me (once I saw her 3 times in 5 days and each time, she forgot me)

It’s incredibly important that she does know (and remembers) you though. If you have a good/trusting relationship with her, she’ll be more likely to forgive you when something (inevitably) goes wrong, or you want something done last minute
Meet with her once before the semester ends
Next year, try to meet her at least once a month, even invite her to a coffee or something!
(Reece:) Karen is amazing! She's super chatty and just wants to get to know the students she's supporting. She's chill, easy going, and has lots of tea. Definitely drop by her office, even if you don't have anything you need! She loves when students check in to see how she's doing with no pretext.

Karen is always very busy, do your best to give her 1.5-2 weeks in advance for whatever you need

This means your board will need to have everything sorted prior to this. Definitely inform of this constraint early in the year and keep bringing up how important it is that you get any requests early enough to give Karen time

Side note: Tiana is someone I’ve never interacted with, but is extremely crucial to this TEDx, Luddy, Karen dynamic

Tiana is Karen’s boss (and is a girl boss in general -Reece)
She is a great connection to have for all things Luddy/Funding/TEDx related
If for some reason you ever need money from Luddy, ask Karen to introduce you to Tiana
Tiana (and Karen) love TEDx because we increase the social aspect of Luddy, more than likely she’ll be able to help in some way

I spoke to Karen recently and she said she prefers to be contacted from your personal IU email so that she can match the name with the request

Try to cc the TED email on every email you send her so that there is more transparency for everyone

Luddy

Luddy is not the easiest to work with

They consistently change their rules and make it difficult to get things done quickly (think a lot of red tape). This is both because the school is growing and bc IU keeps changing their policy

Just really try to plan ahead and give yourself 2 weeks to accomplish any task with them

Luddy Makerspace

If you/Technical Production ever get anything made here, you can bill directly to the TEDx account (because we’re in Luddy, Makerspace is in Luddy, you get it)

Wells Library Plotter Printer

Only takes CrimsonCash
Will have to load P-card money onto someone’s card o Get Karen’s express permission before doing this, or just email her and have her do it
To do this, you just need the person’s Student ID and IU username o Note: there is a $2.50 processing fee you can’t get around

Each semester Luddy asks for a budget

Since TEDx runs on a yearly system, I just put together a budget for the full year and sent it to them each semester (emphasizing that the budget was for the year)

The TEDx Bank Account

All of the money we receive goes to a general Luddy account

Generally, whoever deposits the money is supposed to select the correct sub-account so that Karen knows it’s our money

Sometimes they forget to do this *cough RHA cough*

Whenever you expect a deposit, let Karen know who to expect it from, why we’re receiving it, and the quantity to expect

That way she can verify we receive it and move it into the correct sub-account if they misplace it

All of our account information can be found in “General Useful Info”